Appointment Slot Revenue Calculator 2025/26
Calculate annual gross revenue from appointment slots based on slot duration, charge per appointment, daily capacity, utilisation rate and working pattern. Understand realistic versus maximum revenue and your effective hourly rate — essential for pricing decisions in any UK private healthcare practice.
Key Inputs
- Appointment duration in minutes (e.g. 30, 45, 60)
- Charge per appointment (£)
- Available clinical hours per day
- Working days per week
- Working weeks per year
- Utilisation rate % (realistic: 70–80%)
What You'll Get
- Maximum annual revenue at full capacity
- Realistic annual revenue at stated utilisation rate
- Effective hourly rate (total revenue ÷ total clinical hours)
- Weekly gross revenue at utilisation rate
Important Notes — 2025/26 Rates & Caveats
UK private healthcare benchmarks 2025: GP appointment £90–150; physiotherapy initial assessment £60–100, follow-up £45–75; therapy (CBT/counselling) £60–100/session; aesthetics consultation £0 (free), treatment £150–600. A utilisation rate of 70–80% is typically sustainable — rates above 85% risk practitioner burnout and leave no capacity for new patient onboarding or admin. Effective hourly rate should be calculated on total hours including admin, not just appointment hours.
Frequently Asked Questions
What utilisation rate should a private practice target?
70–80% is typically sustainable — 85%+ risks burnout and limits new patient capacity. Practices that run at very high utilisation often find cancellations and did-not-attends (DNAs) create unpredictable revenue. Targeting 75% with a DNA/cancellation policy provides a more predictable income while protecting practitioner wellbeing.
How do I calculate my hourly effective rate?
Total annual revenue ÷ total hours worked (including admin, not just appointment hours). For example, if you earn £60,000/year from appointments over 40 clinical weeks at 5 hours/day plus 2 hours admin, your total hours are 40 × 35 = 1,400. Effective rate = £60,000 ÷ 1,400 = £42.86/hour — very different from the £80/hour appointment rate.
What is the average appointment value for a UK physiotherapist?
Initial assessment: £70–100; follow-up session: £50–80 in 2025/26. London rates are typically 20–30% higher than regional equivalents. Specialist physiotherapists (e.g. pelvic health, sports rehabilitation) can charge £90–150 for initial assessments. Group physiotherapy classes typically charge £20–40 per participant.
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